Guide for your presentation in The 2nd JGES International

Conflict of Interest (COI) Disclosure

In compliance with The Japan Gastroenterological Endoscopy Society (JGES) requirements all speakers/oral presenters and poster presenters must disclose any conflicts of interest (COI).

For oral presentations
On the first slide used in your presentation, include your name and the title of your presentation, and insert a slide disclosing any conflicts of interest on the second slide following the first title slide. Please download and use the slide template below.

For poster presentations
Download the template below. Print out the relevant template with the required information and bring it to the venue. On the day of your presentation, pin the printed conflict of interest document you have brought with you on the bottom of your poster board.

→Click here to download COI Disclosure Slide Template

Disclosure of Prior or Scheduled Presentations at Other Meetings

If your abstract has been presented previously or is scheduled to be presented at another national or international meeting, regardless of the language of presentation, you must disclose this information.
Such disclosure must be provided both at the time of abstract submission and on the presentation slides. Please ensure that the disclosed information is accurate and reflects the most up-to-date presentation status at each stage.

Oral Presentation

Oral presentations are limited to PC presentations with slide data created by Microsoft PowerPoint. All speakers of oral presentation should submit their presentation slide data to PC Center at the venue at least 30 minutes before your session begins. Also please be seated on the next-speaker’s seat 15 minutes prior to the start of the session. As far as the progression of each presentation is concerned, you are requested to comply with the instructions of the chairpersons. We ask you to please strictly observe the presentation time.

PC Center

Location:
Room “Matsu”, 5F

Open Hours:
• Sep. 11 (FRI) 7:45-17:00
• Sep. 12 (SAT) 8:00-14:30

About PC Presentation

1. The screen installed at the venue is 16:9. Although 4:3 can also be projected, however, 16:9 is highly recommended.

2. Please submit your presentation data to the PC Center at least 30 minutes prior to your presentation to check whether all the data are shown properly. Location: Room “Matsu”, 5F

3. The supported application is Microsoft PowerPoint, and the on-site equipment runs on Windows 11.

4. Create a new folder and rename it as your abstract number and name.

5. Fonts should be used as a standard default font.

6. For Mac users, please bring your own laptop.

7. If your presentation contains video or audio files, please inform the staff at the PC Center. During file transfer or copying, links to external media files may sometimes be broken. To avoid any playback issues during your presentation, please bring the original video or audio files as a backup.

8. Please check your devices with latest antivirus software to make sure all these are free of viruses.

9. Please be sure to bring backup data.

10. Please pay close attention to privacy protection in relation to personal data in your presentation.

Bring your presentation data in USB

1. Acceptable portable media is USB. Please check in advance whether the data can function normally on any PC.

2. Submitted presentation data should be deleted after the meeting is closed.

Important Notes for Those Bringing Their Own PC

1. Please bring a computer capable of external output. The cable connectors used at each session rooms are HDMI. When it needs electric power converter, please bring your own adapter.

2. Please check in advance whether the image output can function normally on external monitor.

3. Please make sure to bring an AC adapter and backup data without fail.

4. Please deactivate the screen saver and electrical power saving function on ahead.

5. When you finish your presentation, please pick up your own PC at the operation desk in the session room.

6. Please bring backup data in case of emergency.

Poster Presentation

The poster session will be conducted in a free-discussion format. No session chair will be assigned.
Presenters are requested to remain at their posters during the designated core time and be available to answer questions from participants and discuss their work.

The schedule for poster pin-up, viewing, core and removal is outlined below:

Pin-up Time: Sep.11, 8:00-10:00
Viewing Time: Sep.11, 9:00-18:00, Sep.12, 9:00-14:00
Core Time: Sep.11, 18:00-18:50
Remove Time: Sep.12, 14:00-16:30
* All participants are free to access and remain in the poster venue during the viewing time.

The secretariat will attach a presentation number (20cm × 20cm) to the upper left corner of your poster board. Please prepare your poster with the title of your topic, name of presenter and affiliation in the side of 70 cm across by 20 cm high. The size of the poster placemen position is 90 cm in width by 160 cm in height.

Poster Presentation Venue

Room 703: P-01~P-21
Room 704: P-22~P-38
Room 705: P-39~P-58
Room 707: P-59~P-77
Room 708: P-78~P-96

For Chairperson

Please come to the session room and take a next chair's seat, which is placed in front of each room at least 10 minutes before the session begins. Each presentation time has been designed. The progression and method of discussion or Q&A shall be left to the discretion of each chair, but please strictly observe the time schedule.